How To Make Sure Your Corporate Communication Software is Kept Up To Date

Technology is crucial for the modern business, but also throws up some notable risks. Those include the emergence of holes in your cybersecurity if your own company fails to keep on top of delivering timely updates for all of the corporate apps it uses.

Given the high number of such apps that your business could have, you could easily be excused for feeling daunted about the task of keeping them all secure. However, you can ease this mammoth responsibility through the following means.

Arrange for updates to be installed automatically 

If you have only a few employees, you may be happy to trust them with keeping their work devices nicely updated. However, in this instance, you can’t always be certain that, on hectic days, these employees won’t simply hit the ‘install update later’ button.

You could therefore take more comfort from using a tool that rolls out software updates automatically but also outside working hours, thereby minimising disruption to employees’ day-to-day work routines.

Switch more of your communication software to the cloud 

There are now various cloud computing services available. These run on servers maintained by an external company catering for clients — businesses like yours — that pay to use the services.

Tech Donut explains: “With most cloud services, updates will be applied automatically. You’ll always have access to the latest version when you sign in.” This — along with the fact that your company isn’t the one with the job of looking after the server — can save your team a lot of time.

Keep the operating systems on your mobile devices updated, too 

Not all of the communication software a business uses is necessarily going to comprise apps fetched from a digital outlet like Apple’s App Store, Google Play or the Microsoft Store.

Members of your team might also use solutions baked into the device’s operating system (OS); think, for example, Apple’s Messages app. However, to keep apps like these up to date, you might need to keep the OS fully updated as a prerequisite.

Look up what software support your devices are eligible for 

The kind of software support you can expect to keep coming any given device’s way will depend very much on the device itself.

Tom’s Guide points out that “Apple supports its smartphones for at least five years after a model is released though it can sometimes be longer.” The situation is less clear-cut with Android phones — but Pixel phones are supported somewhat generously by Google.

 

Consolidate multiple communication tools into one 

Given just how many different communication apps can be in a company’s digital toolbox at any one point, it’s hardly surprising that keeping all of these apps patched up can be a time-draining endeavour.

This scenario begins shining a light on the appeal of unified communications (UC), an arrangement where various communication functions are weaved into a single piece of software.

The Gamma-provided UC system Horizon Collaborate (https://www.gamma.co.uk/products/horizon-collaborate-unified-communications/) is one product you could particularly consider — especially since auto-updates allow it to be upgraded with new features as they become available.